Outsource HR & Payroll
in Vietnam, stress-free.
HIREVN manages your entire HR & payroll lifecycle — from labor declarations and social insurance to PIT filings and compliance reporting — so you can focus on growing your business.
Trusted Across Vietnam
Your HR & Payroll
Partner in Vietnam
Benefits of Outsourcing your HR & Payroll with HIREVN
Cut costs, reduce risk, and let our team handle the complexity of Vietnamese HR law.
Types of Vietnam Increased Insurance Payment Caps
Updated contribution rates every employer and employee in Vietnam should know.
| Changes | For Employees | For Employers |
|---|---|---|
| Maximum cap of Social Insurance |
1,800,000 × 20 × 8% = VND 2,880,000 / month |
1,800,000 × 20 × 17% = VND 6,120,000 / month |
| Maximum cap of Health Insurance |
1,800,000 × 20 × 1.5% = VND 540,000 / month |
1,800,000 × 20 × 3% = VND 1,080,000 / month |
| Maximum cap of Accident & Occupational Disease Insurance | N/A |
1,800,000 × 20 × 0.5% = VND 180,000 / month |
| Eligibility for 100% medical coverage (after 5 consecutive years of health insurance) | Co-insurance: VND 10,800,000 | N/A |
HR Initial Establishment Package
One-time ServiceStreamline employee onboarding and ensure adherence to labor regulations. Develop fair salary structures to attract and retain talent with salary scaling strategies.
- Initial Labor Report submission (required for every company with employees)
- Company Regulation registered with local authorities (if 10+ employees)
- Salary scale set up with detailed information for each position and level
We streamline document management, ensure precise insurance handling, maintain comprehensive employee records, and efficiently monitor your workforce.
- Delivering documents sheet listing company and related personnel details
- Participating and adjusting declaration on Social, Health and Unemployment Insurance
- Creating a list of Employee Information and Company Labor List
HR, Payroll, Insurance and PIT Processing & Reporting
Recurring ServiceWhether you're an HR-registered client or not, we collect vital data including contracts and employee information, and prepare essential payroll documents.
- Collect copies of employee contracts from your business
- Collect employee information from your business
- Prepare payroll document template
We handle comprehensive payroll calculations covering Gross to Net, Personal Income Tax, insurance, severance allowances, and bonuses.
- Calculate payroll based on timesheet, annual leave and basic employee info
- Process Gross to Net / Net to Gross, PIT, Social & Health Insurance
- Create the salary payment list and manage final payments for resigned staff
We handle SHUI Authority compliance tasks — monthly reports, maternity and sick leave claims, labor accidents, health insurance cards and payment requests.
- Complete monthly/one-off reports to SHUI Authority per SI law
- Process increase/decrease/changes report before 20th of month
- Issue/renew Health Insurance cards and manage SI book closing
We efficiently prepare and submit monthly/quarterly PIT declarations both online and in hard copy, based on accurate payroll data and lodge PIT reports with the Tax Department.
- Prepare and submit monthly/quarterly PIT declarations (online + hard copy)
- Lodge PIT reports to the Tax Department based on payroll
- Year-end PIT finalization, income confirmation and tax receipt issuance
Yearly PIT Finalization is for your business with employees working a full calendar year with one income source. We issue income confirmations and tax receipts.
- Yearly PIT Finalization for employees with one income source from your company
- Issue income confirmation and tax receipt issuance
We help you handle employee changes for both local and expat staff with biannual reports to the Labor Department, as well as submit labor safety reports every six months.
- Employee changes of company to Labor Department each 6 months — Local
- Employee changes of company to Labor Department each 6 months — Expat
- Labor safety report of company to Labor Department each 6 months
Our team will register personal income tax codes for new local hires and dependants, provide consultation on required documents, and submit dependent declarations online.
- Consult the supporting documents required for PIT code registration
- Submit the dependent declaration online on behalf of the company
Discover our HR Operation Support services, simplifying compliance and documentation, so you can focus on your business while we manage HR operations.
- Consult, prepare the checklist, collect & file employee recording documents per labor law
- Prepare, collect & file the offer letter, labor contract, decessor & filing for employees
- Collect & file the dependent's documentation and supporting documents
Your Success Plan in Vietnam
Four simple steps to get your HR & Payroll fully managed by HIREVN.
Frequently Asked Questions on HR & Payroll Outsourcing
No. With HIREVN's Employer of Record (EOR) solution, you can legally hire and manage employees in Vietnam without establishing a local entity. HIREVN becomes the legal employer on your behalf while you retain full operational control over your team.
Paying employees directly from abroad without a local entity can create significant legal and tax complications in Vietnam. HIREVN handles all local payroll disbursements, tax withholdings, and social insurance contributions, ensuring full compliance with Vietnamese labor law.
Our comprehensive package covers: labor declaration and registration, payroll calculation (Gross to Net, PIT), Social/Health/Unemployment Insurance (SHUI) management, year-end PIT finalization, labor reports to the Labor Department, PIT code registration for new hires, and ongoing HR operation support.
For most businesses, our onboarding process takes 3–5 business days for the initial setup. Recurring services like monthly payroll and insurance reporting are then handled on an ongoing basis with no interruption to your operations.
Other Services You Might Need
Simplify your HR & Payroll
with local expertise.
Let HIREVN handle payroll calculations, tax compliance, benefits, and HR administration so you can focus on building your business in Vietnam.